Privacy policy

This privacy policy describes how the Voter Verification Portal (operated for EAPASA on ES4A infrastructure) handles information when you use this site to look up your membership and voting status.

What we process. When you search, we use the details you enter (such as ID number or membership reference) to find your record in our membership database. We may log technical information typical of web servers (for example approximate time, browser type, and error diagnostics) to keep the service secure and reliable.

Purpose. Information is used only to confirm eligibility-related status shown to you, to protect the integrity of the election process, and to meet our legal and governance obligations.

Retention. Server logs are kept only as long as needed for security and auditing. Membership data is governed by EAPASA’s main data policies and retention schedules.

Sharing. We do not sell your personal information. Data may be shared with service providers who host or support this system under contract, or where the law requires disclosure.

Security. We use reasonable technical and organisational measures appropriate to the sensitivity of election-related data. No online system is completely risk-free; contact us if you suspect misuse.

Your rights. Depending on applicable law (including POPIA in South Africa), you may have rights to access, correct, or object to certain processing. Use the contact details published on the main EAPASA site or the support channels shown in this portal.

Updates. We may update this policy from time to time. The date of the latest version may be shown when we make material changes.

This text is a general template for a verification portal. EAPASA should have it reviewed by legal counsel before relying on it.